What are user roles in WordPress? | WordPress for beginners training

By | February 29, 2020

To manage your WordPress site,
especially when working with multiple users, WordPress created a number of user roles. Let’s dive into these roles
and see what they can do for you. In the first place, what are user roles? Well, user roles determine
what people can do on your site. Subscribers can only read things, whereas
Administrators can do almost anything. More power also means more risks. So, Administrators can do a lot of great
things, but they can also break stuff. Keep that in mind,
when you add new users. What do you want a new user to do? Which user role will suit him best? Currently, WordPress gives you
five predefined options to choose from. You simply click the role you think is best
and WordPress takes care of the rest. Now, let’s first discuss the five
different user roles WordPress offers. I’ll come back to the practical part
of assigning roles to users in the last part of this video. Let’s start with the most powerful role:
the Administrator. If you’ve set up a WordPress site
for yourself or you’re planning to do so, this role will be given
to you automatically. It gives you access
to all WordPress features, like the ability to install or update plugins
or to add or remove users. Most WordPress beginners
will have a single site installation. However, there is one more user role
available for multisite installations. That additional role
is called Super Admin. You’ll find more information
about multisite networks and the Super Admin role
in the reading materials. For our example site
Everydayimtravelling.com, Nora Smith is the Admin. She added her fellow bloggers Arya,
Benjamin, Daniel and Taylor as new users. They are all assigned
to the role of Author. This role is less powerful than the role
of Admin, but also more focused. Authors can – what a surprise –
write and publish posts. They can only edit, publish and delete
their own posts and moderate comments
on their own posts. In our example case,
that works just fine! Our five authors all blog
about their own travel experiences. Arya is not allowed to edit
or delete Daniel’s posts, but why would she want that anyway? With regard to managing content,
Nora has more rights than the four others. In contrast to her travel buddies, she can edit, publish and delete posts
of every author. In other words: she can take up
the role of Editor whenever she wants. This role is included
in her role as Admin. An Editor has all the rights to do things
that are related to content management. For example, Editors can also write pages,
whereas Authors can only write posts. However, Editors can’t activate plugins,
create users or install themes, as Admins can. Let’s continue with the last two user roles
WordPress offers. Contributors can write, edit
and delete their own posts, but they can’t publish them –
as Authors can. If many people write for one site,
you might want to have one central figure that decides whether the content
is actually published. The central figure should have
the role of Editor. The rest of the team can deliver content
in the role of Contributor. This “limitation” can also be useful
when you work with guest writers. Or when someone other than the writer
needs to add tags or images before the content goes live. Contributors can’t accidentally hit publish, which makes it easier for Editors
to keep things under control. By the way, it’s important to note that Contributors can’t access
the Media Library to upload files, whereas Authors can. Finally, on the bottom of the WordPress
user role food chain, we find the Subscriber. Subscribers can read your site,
post comments and create a profile. But they can’t write, edit or delete posts. “So, what’s the use of this user role?”
you might think. Well, for people who add comments
to posts very often, this makes things a lot easier, because you don’t have to enter
your details over and over again. But you could also give Subscribers
access to specific content that would be invisible to other people,
like a training. Okay, so far we’ve discussed five predefined
user roles in WordPress: the Administrator,
or Super Admin, the Editor, the Author,
the Contributor and the Subscriber. In addition to these predefined roles,
developers can also create new roles. We did that for our Yoast SEO plugin,
for instance. So, don’t panic when you find
more user roles in your WordPress install than the ones we discussed in this video. They have probably been added
by other plugins. Now, let’s get practical. Where can you find these user roles
in the WordPress back end and how can you change them? Keep in mind that only Admin users
can add new users and assign user roles. This is the back end
of Everydayimtravelling. You can see that Nora Smith
is currently logged in as Administrator. Now, click the menu item “Users”
in the admin menu. Click “Add new user”
if that’s what you want. Fill in the fields and select
the user role down here. You can also change the user role
directly in the user overview. Or edit the user profile by clicking the name
and then changing the user role over here. Don’t forget to change the nickname too, because it is set to
the username by default. If you don’t change it, people will see your username under
the title of your post or in the sidebar. And this makes it easier to hack your account. Finally, don’t forget to click “Update User”. That’s it! Thank you for watching and good luck
assigning roles to your users!

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